Effective Date: July 29, 2026
Thank you for using our QR Attendance App. We value your privacy and are committed to
protecting the personal information you share with us. This Privacy Policy explains what
information we collect, why we collect it, how we use it, and the choices available to you.
- Information We Collect
Administrator Information
When an organization creates an administrator account, we collect:
Full name
Email address
Employee Information
The administrator may create employee accounts by providing:
Full name
Email address
Phone number
Department
Position
Monthly salary
This information is entered by the organization and is used solely for employee management and
attendance purposes. - Attendance Information
Our application records attendance when an employee scans the unique QR code generated for
that day.
Attendance records may include:
Check-in time
Check-out time (if applicable)
Date of attendance
Attendance status
The QR code is generated uniquely for each day to help prevent unauthorized attendance
marking. - How We Use Your Information
We use the collected information to:
Create and manage administrator and employee accounts.
Record employee attendance.
Display attendance history to employees.
Allow administrators to monitor attendance records.
Generate attendance reports.
Export attendance reports in XLSX format.
Manage employee status, including activating or deactivating accounts.
Attendance information is used only for attendance tracking and workforce management. - Who Can Access the Information
Access to data is limited according to user roles.
Administrators can:
View all employee records.
View attendance reports.
Export attendance data.
Activate or deactivate employee accounts.
Employees can:
View only their own attendance history.
Access only the information related to their own account.
Employees cannot view attendance records belonging to other employees. - Data Security
We take reasonable technical and organizational measures to protect personal information from
unauthorized access, alteration, misuse, or disclosure. While no online service can guarantee
absolute security, we continuously work to safeguard the information stored within our system. - Data Sharing
We do not sell, rent, or trade personal information.
Information is shared only with the organization that owns the employee accounts and only for
attendance management.
We may disclose information if required by applicable law or to comply with legal obligations. - Data Retention
Attendance records and employee information are retained for as long as the organization
continues to use the service or as required to fulfill legal and operational obligations. - User Rights
Organizations may update employee information through the administrator dashboard.
Employees who believe their information is inaccurate should contact their administrator for
correction. - Children’s Privacy
This application is intended for workplace use and is not designed for individuals under the age
required by applicable law to create an employment account. - Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will become effective once
the updated version is published within the application or on our website. - Contact Us
If you have any questions regarding this Privacy Policy, please contact the organization or the
application support team through the contact information provided within the app.